Senior Manager of Budget and Accounting (Job #68197)

Responsibilities

Reporting to the Director of Administration and Strategic Initiatives, the Senior Manager of Budget and Accounting will play a key role in the budgeting, reporting and forecasting processes, working directly with assigned departments as well as other constituents throughout the museum. As the sole financial analyst for BAMPFA, this role includes development of our $12 million operating budget across 8 departments through all phases, including preparation, development, evaluation, presentation, and approval by executive staff and the Board of Trustees. This position requires a mix of strong analytic and technical skills as well as good interpersonal skills in dealing with the departments as well as other finance colleagues. It is critical to understand monthly financial results, monitor changes in departments that impact actual results versus plans and be able to present and explain the results to management. The museum often involves complex funding arrangements which are then used to develop budgets and to ensure the correct accounting for funding of expenses. A keen ability to understand and interpret these arrangements is critical.

Budgeting

Creates, oversees, and tracks BAMPFA’s annual budget, proposal budgets, expenditure projections. Responsible for following campus requirements for annual budgeting process by completing campus templates and inputting budgets into campus systems in a timely manner. Creates and approves journals, compensation transactions, and accruals as needed. Requests deficit waivers as needed.

Fund Allocation

Tracks fund actuals and allocates expenses during the budgeting process. Reallocates expenses as new funds are presented. Responsible for allocating revenues and expenses in a manner that maximizes resources. Ensures that revenues are appropriately deposited and recorded. Ensures compliance with all regulations, especially regarding vendor payments, procurement, and contracts and grants.

Analysis and Reporting

Develops, prepares, and submits customized reports to internal and external stakeholders including the Board, Senior Management, and departmental budget owners. Provides analyses for highly complex budgetary, financial and resource projects, often interacting with department directors. Creates analysis of actuals vs budget for quarterly close/reporting process. Leads monthly ledger reviews, quarterly re-forecasting, and fiscal close.

Grant Accounting

Manages pre-award and post award grant accounting including compliance with regulations, terms and conditions, financial management and reporting. Tracks and ensures proper disbursement and allocation of restricted grant and donation funds. Works closely with the Grants Manager on pre award, mid-project, final, and cost-share reporting. Works closely with grant funded project PI on allocation and approval of appropriate expenses.

Control

Performs quarterly controls reporting consistent with campus compliance. Approves quarterly C&G deficit clearing waiver request forms. Corrects payroll in suspense. Queues commitments for quarterly requests. Address a range of issues such as campus compliance, assessment implications, deficit recovery, risk management, and the organized implementation of new services, procedures and / or policies. Makes recommendations on maintaining and strengthening internal controls to protect University resources.

Supervision and Training

Supervises, trains and performance manages one Business Services Associate, and possibly one student assistant. May serve as back-up for Business Services Associate performing specialized tasks, including payroll, HCM BearBuy, cashiering and purchasing card reconciliation. May troubleshoot escalated issues with the Business Services Associate including vendoring, accounts payable and accounts receivable. Trains staff and creates an effective teamwork environment. Develops and implements financial transaction processes and procedures and trains BAMPFA staff on financial activities as needed.

Special Projects

May coordinate financial system implementations and upgrades. Conducts audits of internal records and processes as needed. Participates in the analysis and design for new services or financial operational systems or processes that have critical organization-wide impact. May participate as a subject matter expert. Develops and implements financial transaction processes and procedures; may train staff on financial activities. Other duties as assigned.

Other duties as assigned.

Required Qualifications

• Advanced knowledge of financial accounting concepts, policies and procedures, as well as related accounting and regulatory compliance requirements.
• 5 years or more experience working in an accounting or financial function.
• Highly skilled in budget creation, management, and process redesign.
• Thorough working knowledge of finance, fund accounting, and financial reporting analysis.
• Demonstrated ability to manage financial data and prepare/oversee budgets and forecasts.
• Strong interpersonal skills and ability to work effectively across the organization at all levels including budget owners, credit card holders, staff purchasing goods and services, executive director, development director, and grants manager.
• Sophisticated service orientation, ability to multi-task effectively in a varied, high volume environment, sound judgment and decision-making, critical thinking, creative problem solving, and effective verbal and written communication skills.
• Highly developed analytical skills sufficient to develop and implement financial data management and reporting systems.
• Knowledge of the organizational environment of art museums or non-profits to understand institutional priorities, issues, motivations, and constraints.
• Ability to maintain professional confidentiality with sensitive information and financial data.
• Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment.
• Fluency in accounting software including Excel, SmartView, Google Sheets, OTRS, PeopleSoft and Oracle.

Education and Training

Bachelor's degree in a related area and / or equivalent experience / training.

Preferred Qualifications

Advanced knowledge of campus and system-wide financial processes and procedures a plus. This includes proficiency in Berkeley Financial Systems, BAIRs, CalReporting, CalPlanning, CalAnswers, BearBuy.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

The budgeted salary that the University reasonably expects to pay for this position is $90,000 - $110,000, commensurate with experience. Due to compliance with California SB-1162, BAMPFA will not be able to offer a candidate anything above this posted amount.

This is a 100% Career position with full benefits, exempt, paid monthly. This position is eligible for 20% remote work. This is not a visa opportunity.

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